Privacy Policy

1. Introduction

Welcome to Job Application Tracker. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://jobapplicationtracker.com (the "Site").

Job Application Tracker is operated by BW Digital BV, a company registered in Belgium (VAT BE1033909241). BW Digital BV is the controller of your personal data. "We", "us" and "our" in this policy refer to BW Digital BV.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the Site.

2. Information We Collect

2.1 Personal Data

We collect the following personal information:

- Email address: For account creation, authentication, and communications

- Name: To personalize your experience

- CV/Resume: If you choose to upload these documents to manage your job applications

- Job application information: Details about your job applications that you choose to store in our system

2.2 Non-Personal Data

We use Google Analytics 4 (GA4) to track user interaction on our website. This helps us understand how users engage with our platform and improve our services. The data collected is anonymized and does not personally identify you.

3. Purpose of Data Collection

We collect and use your data for the following purposes:

- To provide and improve our job application tracking services

- To process payments (through our reseller Polar, see section 6)

- To communicate with users about their accounts and our services

- To personalize user experience

- To analyze usage patterns and optimize our platform

- To comply with legal obligations

4. Data Protection

We take the security of your data very seriously. All data is stored securely with appropriate technical and organizational measures to protect your personal information.

We implement industry-standard encryption, secure server configurations, and regular security audits to ensure your data remains protected.

We will never sell your personal information to third parties under any circumstances.

5. Data Processing and Storage

We process and store your data securely on cloud servers. Your data is encrypted in transit and at rest.

We retain your data for as long as your account is active or as needed to provide you services, comply with legal obligations, resolve disputes, and enforce our agreements.

6. Third-Party Services

We use the following third-party services to help us provide and improve our services:

- Polar (polar.sh): our online reseller and Merchant of Record. Polar processes your payment and handles invoicing and sales tax. Your card details go directly to Polar and its payment providers; we never see or store them. Polar shares your name, email address and order details with us so we can give you access.

- Google: optional sign-in with your Google account (we receive your name, email address and profile picture) and Google Analytics for website analytics

- Hetzner: hosting of our application and database

- Cloudflare R2: storage of the documents you upload, such as CVs and cover letters

- Resend: sending emails such as sign-in links

These third parties have access to your personal information only to perform specific tasks on our behalf and are obligated not to disclose or use it for any other purpose.

7. Your Rights

Under the General Data Protection Regulation (GDPR) you have the right to access, correct, delete or export your personal data, and to object to or restrict its processing.

To exercise these rights, contact us at [email protected]. You also have the right to lodge a complaint with the Belgian Data Protection Authority (www.dataprotectionauthority.be).

8. Cookie Policy

We use cookies to:

- Maintain user sessions

- Remember user preferences

- Analyze site traffic and user behavior through Google Analytics 4

- Improve our services

Session and preference cookies are essential and always on. Analytics cookies are only set after you accept them in the cookie banner. You can change your choice at any time via "Cookie Settings" in the footer, or block cookies through your browser preferences.

9. Changes to This Policy

We may update this policy periodically. For significant changes, we will notify users via email or through a prominent notice on our website.

We encourage users to review the policy regularly to stay informed about our data practices.

10. Contact Information

For privacy-related inquiries, please contact us at:

BW Digital BV, Belgium (VAT BE1033909241)

Email: [email protected]